KnowAura User Guide

KnowAura helps teachers and parents assign homework, remind kids at the right time, schedule online classes and track progress. English vocabulary practice is one module inside it.

1. 1

   Install the app

   The KnowAura app for Android and iPhone is being finished and will be released soon. In the meantime teachers and parents can use this website; ask your school or centre for a test build.

2. 2

   Sign up (teachers / parents)

   Go to Sign in → “Sign up”. Enter your name, email and password, choose whether you are a teacher or a parent, and tick the box confirming you are an adult who takes responsibility for the child accounts you create.

3. 3

   Accounts for children

   Children don't need an email. A teacher (in a class) or parent (in a family group) creates a username and a PIN of 6+ characters. The child signs in to the app with username + PIN.

4. 4

   Language and time zone

   The interface comes in English and Vietnamese: use the VI/EN button (web) or on the app home screen. The app takes your phone's time zone to show class times and due dates correctly for you.

Open “Today” to see what's overdue, what's due today and what's coming up.

1. 1

   The “Today” screen

   Tasks are grouped: Overdue · Today · Upcoming · No due date · Done. “Today” follows your phone's time zone. Tap a task to open it.

2. 2

   Doing each type of task

   Checklist: tick each item. Read/watch material: tap “Open link”, then “I've finished viewing”. Written answer: type it and “Submit”. Off-app task (practise an instrument, read…): tap “I've finished this”. Vocabulary: tap “Learn new words” or “Review”.

3. 3

   Feedback and redo

   For tasks the teacher approves, after submitting you'll see “Submitted. Waiting for your teacher.” The teacher can leave feedback or ask you to redo it — fix it and submit again. Feedback appears inside the task.

4. 4

   Homework reminders

   The app reminds you the day before and shortly before the due time, combining several tasks into one notification. Change the level, reminder time and quiet hours in Settings → “Homework reminders”. Reminders are scheduled on the phone, so they work offline too.

5. 5

   Learn English vocabulary

   Tap “Learn new words”: each word is a card with a picture and pronunciation. Tap to flip, then “Got it!” or “Not yet”. Forgotten words come back sooner; a finished lesson earns up to 3 stars. Tap a finished lesson to revisit it or “Practise whole lesson”.

6. 6

   Streak, goal and badges

   The home screen shows 🔥 streak, ⭐ stars and today's goal (3, 5 or 10 words). Missing a day does not break the streak. Tap the bar to see badges.

7. 7

   Create your own word sets

   Go to “My decks” → New deck and add words, meanings and example sentences. Sets from a teacher show 🏫 and are study-only.

The teacher gives an 8-character class code or a QR code. Once in the class, your child receives assignments and sees the online class schedule.

1. 1

   Sign in

   Use the username + PIN a teacher or parent created, or an adult's email (see “Quick start”).

2. 2

   Join with a QR code or code

   Go to “Classes” → “Join a class”. Choose “Scan QR code” (allow the camera) or “Type class code” (case-insensitive, dashes are fine). A class that needs approval shows “Waiting for approval” until the teacher accepts.

3. 3

   See the schedule

   Open “Schedule”: online classes and due dates appear together by day, in your time zone (with the class time alongside when it differs). Cancelled or rescheduled classes are clearly marked with the reason.

4. 4

   Join an online class

   The “Join” button lights up from 10 minutes before the class until 30 minutes after it ends; before that there's a countdown. Tap to open Google Meet, Zoom, Teams or whatever link the teacher set.

5. 5

   Add to your phone calendar

   Tap the 📅 icon next to a class to add it to Google Calendar, Apple Calendar or Outlook (.ics file).

6. 6

   Notifications

   The 🔔 icon on the home screen holds messages such as “New homework” or “Class rescheduled”. Tap one to jump to the right screen.

Parents see each child's homework and class schedule, choose a suitable reminder level and are told when work is overdue.

1. 1

   Add a child (family group)

   In the app go to “My children” → “Add a child”: enter their name, username, PIN and tick the adult confirmation. A family group and the child's account are created, and the child is linked to you.

2. 2

   Link with a teacher's code

   If your child is already in a teacher's class, ask the teacher to press “Parent code” next to the child's name on the class page. Enter it under “My children” → “Link”. The code is single-use and valid for 7 days.

3. 3

   See each child's homework

   Choose a child under “My children” to see open, overdue and finished work. On the website, the Schedule page can be filtered by child.

4. 4

   Assign tasks to your child

   Parents use the same assignment tools as teachers inside a family group: to-do lists, reading/watching material, written answers or off-app tasks, with due dates.

5. 5

   Confirm off-app tasks for your child

   For “off-app” tasks (practise an instrument, read…), tap “My child did it” to confirm on their behalf.

6. 6

   Set your child's reminder level

   Under “My children” → “Child's reminder settings”: choose Light / Standard / Diligent / Off, the reminder time and quiet hours. At most a few reminders a day; finished work is never reminded.

7. 7

   Get notified when overdue

   When a child's task is overdue by 24 hours or more and still not done, you get one inbox notification (once per task, grouped per child).

Teachers work on this website. You can sign up for a teacher account yourself, or an administrator can create it.

1. 1

   Sign in and create a class

   Go to Sign in (or Sign up) → the “Teacher” area → 🏫 Classes → enter a name and time zone → “Create class”. The class time zone decides “end of day” due times and class hours.

2. 2

   Join codes and QR codes

   On the class page, in “Class join codes & QR”: choose student or teacher, set uses, expiry and whether approval is needed, then “Create code”. “Print” for a QR to post, “Copy link” to send to parents, “Revoke” to disable it.

3. 3

   Create accounts for children

   In “Create a student account”: enter the child's name, a username (lowercase letters, digits, _ or .), a PIN of 6+ characters and tick the adult confirmation. If a child forgets the PIN, press “Change PIN” on their row. Press “Parent code” to create a link code for a parent.

4. 4

   Assign general homework

   Class assignments → “New homework (general)”. Choose a type: to-do checklist, read/watch material (https link), written answer or off-app task; set subject, instructions, due date (in the class time zone), when it counts as done (the child says so, or after you approve) and who gets it (whole class or selected children).

5. 5

   Assign vocabulary

   Also under “Class assignments”: choose a word set, type (Learn new words or Review), goal and due date. Assigned sets update automatically when you edit them, without losing children's progress. Create sets under 📚 Content (by hand or a CSV file: word, meaning, example).

6. 6

   Review work and give feedback

   📝 Review lists submitted work waiting for approval. Read the answer, add feedback (and an optional score), then “Approve” or “Ask to redo”. The child is notified immediately.

7. 7

   Track progress

   Open an assignment to see a per-student table: not started / in progress / submitted / redo / done / overdue. You can edit, close (stop counting progress) or reopen it.

8. 8

   Schedule online classes

   Go to 📅 Schedule → “Add a class session”: choose the class, date, time, duration, repeat (daily, or weekly on chosen days, ending on a date or after N sessions) and paste a Google Meet / Zoom / Teams or any https link. The next 90 days of sessions are created and students and parents are notified.

9. 9

   Cancel, reschedule, change the link

   On each session: “Cancel session” (with a reason), “Reschedule” or “Change link”. Students and parents are notified, local reminders update automatically, and the rest of the series is unchanged.

Only accounts with the admin role can open the Admin page.

1. 1

   Open the Admin page

   Sign in with an admin account. You'll see the list of users with each person's learning progress.

2. 2

   Create an account

   In the “Create account” form: enter a name, username, email (optional), password, choose the type (teacher, parent, student) and press “Create”.

3. 3

   Change account type

   Use the “Student / Teacher / Parent” selector on each row to grant or revoke access.

4. 4

   Support users

   “Change password” when someone forgets theirs, “Lock” to pause an account, “Make admin / Remove admin” to share admin rights.

Common situations and quick fixes.

1. 1

   Class times look wrong

   Times always show in your phone/browser time zone, with the class time alongside when it differs. If it's wrong, check the device's time zone and reopen the app to update your profile.

2. 2

   I'm not getting reminders

   In the phone's settings allow KnowAura to send notifications. In Settings → “Homework reminders” check that the level isn't “Off” and look at quiet hours. Open “Today” so the app rebuilds the reminder schedule.

3. 3

   A child forgot the PIN

   Ask the person who created the account (teacher or parent) to press “Change PIN” for the child on the class page.

4. 4

   I can't see new homework or classes

   Check your connection, reopen “Today”/“Schedule” or go to Settings → Account → “Sync now”. If it still doesn't appear, sign out and in again.

5. 5

   The English voice sounds robotic

   Settings → “English voice” shows which voice the device uses. If it's basic, press “Get a better voice” and download a high-quality English (US) voice in the phone's settings.

6. 6

   Switching phones or accounts

   Sign in with the same account on the new phone and data downloads automatically. Signing in as someone else on the same phone removes the previous account's data from the device (it is already saved on the server) so children's progress never mixes.